CASE STUDY
How a Beer Distributor Automated Daily Payment Reconciliation Across Locations
A Texas-based beer distribution company turned to AIS after a manual reconciliation process began slowing payment posting and pushing other finance work later into the day. With more than 50 payments a day across three locations, staff had to reconcile activity between Bank of America CashPro and Encompass by hand before they could move on to other tasks.
AIS was selected to build and run a daily automated reconciliation process that connects the bank platform and accounting system while accounting for routine and exception scenarios. The result was earlier access to payment data, a faster start to daily posting, and a more reliable workflow for the finance team.
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Key Takeaways
- Automates reconciliation for 50+ payments each business day across three distribution locations
- Enables payment processing to begin before staff arrives
- Reduced morning workload and helped standardize reconciliation across sites
What You'll Learn
- What was causing manual reconciliation work to delay payment processing each morning
- How AIS connected Bank of America CashPro and Encompass through a daily managed process
- How exception handling rules helped keep reconciliation moving across all three locations